Most of the corporates would be using Lotus Notes as their email client. And most of the time when I send mails, the mail bounces back due to lack of space in their mail box. Since the space limit for mail box is less compared to Gmail and Yahoo.
So, to avoid such mail bounces and missing out important mails, Lotus Notes provides replication feature.
Replication feature allows your Lotus notes mail client to download all the email messages into your local machine and clean up your mail server, and give space for more mails. Since the corporate email accounts will have only a minimum space ( 100MB or 200 MB ), you cannot afford to store all the mail in your server. Replication would make the life easier for you. Here is how you turn on the Lotus Notes Replicator
Click on Replica Tab -> More Settings
You will get a replication Settings window
Click Change Schedule to update the time and schedule on which the replication should occur.
You will find various tabs in this window for advanced configuration. In this post I limit to turn on the replication and doesn’t want to extend much.
Enabling replication will help to move all your mails to your local, hence faster access to your mail and clean up your inbox for morespace. Also you can sync up with your local and server while editing drafs, deleting mails etc. They are advanced feature of this replication. Will post more on the advanced settings of replication.
3 Comments
Keep in mind you need to keep all documents locally, otherwise you will never save any space on the server. Also, make sure the admins compact your server based mailfile to get the space back
Default replication isn’t going to be a good way to beat the 150MB cap (or whatever it is your mail file is capped to) because when you delete a mail on the server copy of the mailfile, the deletion stub will be replicated to your local mailfile copy, and the corresponding document will be deleted from the local copy at the next available opportunity.
You really need to set up a scheduled archive policy, creating an archive that can then be used to store all your mails (sort of giving you that “never delete” feature that gmail boasts of). Then you’re only limited to the theoretical 64GB limit for Notes DBs, or the practical limit of around 10GB, after which, performance gets pretty unacceptable in my experience.
Local replicas are great for speed and working in offline mode. Ultimately, you have to sync up in one way or another. In my company, I rarely have to work from a local replica for these reasons, since my server and network are high performance and very high availability. For on the road users, those with poor connectivity or those who want their mail file to open, or views to render in an instant, without any network delay.
These two comments were more helpful than any I’ve seen online yet! Thank you both-I didn’t understand why my rules stopped working and now believe it is because replication was turned on. I’m going to check this out.